If you’re using some sort of time tracking software, you’re already on the way to improve your time management skills. As you know, the first step towards improving something is measuring. The second step is analysis, and then comes planning for improvement. Only after that you can start working on yourself while being certain you’re on a good way.
So, today we’ll see how can you use a work time tracker not only to track your time, but also to improve your time management skills.
When your day begins, you should take the time to set up your projects and tasks for that day. Break down projects into many smaller tasks, so you can track time separately on each of them (you’ll see why this is better later).
Taking 10 minutes in the beginning of the day to lay out your plan for the day will save you a lot of headache later. When you’re working without an actual plan, you’ll be more tempted to check news sites, social media, or some of your favorite blogs. This way, you’ll have a schedule, and you’ll stick to it more.
By using your work time track to measure the time you spend on every assignment you’ll become better at estimating time in the future. Also, because you’ll know exactly how much time you spend on what, you’ll be able to investigate why it takes you such a long time. And once you find the cause of your procrastination, you can work to improve it.
You should also track the time you spend on non-work related activities, or non-billable activities. When you go on a break, set up the timer for that break, when you have a quick call with the client do the same. You must know what are your activities during work time, whether they’re work-related or not.
You can do this on a daily basis in the beginning, and then switch to a weekly analysis once some time has passed. Every day after you’re done working, sit down for 10 minutes and analyze your daily activities.
Work time tracker won’t only show you the time you spend on projects and tasks, but how you spend it as well. You’ll be able to see which apps and websites were you using, at what time, and for how long. These eye-opening statistics will give you insight into your daily activities like you’ve never had before. Based on the findings, you can create additional activities, or goals, which will help you improve your time management skills.
When looking at the data from the time tracking software, you’ll see when were you most productive. People have different biorhythms, so their productivity peaks at different times. Time tracker will tell you exactly when that time of the day is for you.
What should you do with this insight? Listen to the software, and leave the most complicated and most important tasks for your prime time. It will be much easier to “eat that frog” when you’re actually in the mood for it.
There they are, 4 simple, yet very effective tips for improving time management skills for anyone who is using some sort of a time tracker. Even if you’re a manager trying to help your team achieve maximum efficiency, you can use these tips. Share them with your team, explain how everyone benefits from the increased productivity, and watch them improve.
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