How to Plan a Memorable Trip to the USA with Your Colleagues

How to Plan a Memorable Trip to the USA with Your Colleagues

From Zain Liaquat

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America is a huge, amazing multifaceted country, which offers an uncountable diversity of things to do. Not to get lost in the diversity of activities available in the USA every traveler naturally has to do a little planning ahead of time. Especially if it concerns a group trip with your co-workers. Thus, a well-organized company trip can become an exciting event and a good opportunity to unite your colleagues. On the other hand, without accurate planning, open communication and reasonable budgeting your trip can easily fall off the rails and become tiresome and boring.

Planning a trip to the USA with your colleagues presupposes a distinct understanding of your role – a member of a group or the one who is in charge of planning it. Of course, the latter role implies much responsibility and huge amounts of preparations and arrangement. Not to turn this important process into a daunting and overwhelming procedure follow some tips and main steps. They will help you to make a successful plan of your office’s trip, coordinate all members of the group and keep them on the same page.

As the group’s clear leader, you will be responsible for not forgetting something that puts a halt on your entire trip. So what should be done and considered primarily before the trip to the USA? Not to have any troubles and unpredictable situations during your journey, take a good care of the following: 

  • Check the validity of your passport, visa and other necessary entry documents;

  • Monitor the address and phone number of the embassy and consulate;

  • Check out the best variants of transportation available. Mind that sometimes it’s much more convenient to take a 6 seater car for rent, than use public transportation. Therefore, to rent a car it’s also better to find out car insurance prices ahead of time.

  • Minor your health condition and better arrange a vacation medical insurance. Since in the US free medical services are not available you may spend a lot if you need a visit to a doctor. 

  • Agree on budgeting, as each member of your group can have different opinions on how much money should be spent on the trip.

What to Do During the Trip to the United States of America

The population of America is the third biggest in the world. This is also one of the most popular tourist destinations among travelers, which reasonably means huge queues for the attractions. Besides, you can easily face another problem - booked out tours. So, once again make an emphasis on the importance of planning your itinerary and booking activities and attractions long ahead especially if your trip is in peak season. It may sound ridiculous, but sometimes people make bookings a year in advance to ensure they get something they really want. 

Usually it’s enough to book wanted attractions or tours a few days in advance. Choose the destinations you want and start building your itinerary. Consider checking some dedicated websites where you can plan your traveling route. Most of all, ensure that your itinerary includes something for everyone.

While your journey to the USA with colleagues you can:

  • Choose and watch a Broadway Show while visiting New York

  • Visit the Grand Canyon and have a scenic flight over it

  • Go to Orlando and have fun in Disney World 

  • Explore one of the famous National Parks 

  • Dine at some popular restaurant

  • Visit a concert or become a guest of an important sporting event 

Main Steps of the Journey

The main step is to establish your budget. Depending on it you’ll choose a location, accommodation, transport and all the activities included in your plans. Keep in mind that flights and accommodation will take the most of the budget. To lower the cost of your travel book early. Then you’ll know how much money is left for the rest of expenses. Consider car rental offers and book USA cars for rent.

Although this will be a collective travel, there should be only one mediator and organizer. This will allow avoiding double-booking or going over-budget etc. Nevertheless, mind that booking all the activities must be agreed by your colleagues.

Plan the activity during the trip and make sure everyone has a copy of it. It would be wonderful if there was also a digital version containing the addresses and all relevant information with everyone’s access to it. Remember that planning doesn’t mean scheduling every minute of your group, it’s just letting them know what’s happening. Important – don’t forget about free time, make sure you integrate it into your journey! Everyone needs free time to discover and explore something to be discussed later over the common dinner. 

Traveling across the USA with your colleagues can be really challenging and require much energy to coordinate the activity of your group. But quality and clear planning can make this trip an amazing and unforgettable one. Bon voyage!

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