How to make a Business Contingency Plan?

How to make a Business Contingency Plan?

From Shahbaz Ahmed

Running a business isn’t as easy as it looks like in books and motivational videos. When you are in the field, only then you can observe the real challenges of reality. Significant ups and downs are an everyday fact.

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A business contingency plan makes the critical difference between a failure and a successful business magnate. To sum up, it's all about the power of thinking, the proper ability of planning, and the zest of executing plans. Running a business isn’t as easy as it looks like in books and motivational videos. When you are in the field, only then you can observe the real challenges of reality. Significant ups and downs are an everyday fact.

Sometimes the situation can fluctuate from functional to worse in a blink of an eye, and your plan can be proven useless at any time. So, a great businessman is always prepared for unexpected situations to arise at any moment.

These preparations of facing unexpected future occurrence  & response to those in a convincing way as an organization via some course of action are the theme of Business contingency plans. In a nutshell, it's nothing but an idea to function effectively at the time of panic situations.

Know about your strength and weaknesses:

Before making any sort of plans, you must have a clear concept about yourself or your organization. At first, do research what you have, how many types of resources your company is dependent on, and their necessities. Make a list about it based on priority. For example, if you have an IT firm, the key resources will be your devices, cloud space, your workforce, Electricity and internet accessibility, and so on. Here you have to make a list of which resources are more vital than others and how vulnerable they are to risks.

Outlining the possible risks:

Now you have some sort of idea which things are you are more dependent on. Now you can focus on finding out the potential risks regarding those resources. Back to the IT firm, the risks may be something like losing your devices for some hardware related issue, losing the ability to pay the fee for your cloud space or workspace, being unable to pay your employees due to unexpected lose, losing your data from your devices and cloud spaces due to some malware attacks and not having your accessibility to uninterrupted electricity and internet accessibility and so on.

Here you have to prioritize your risks based on its impact on your company. Sometimes outlining risks can be so challenging to do by yourself, so you may like to receive some consultancy from a much-renowned business consultancy firm. 

Make a draft of your plan:

After finding the possible risks, now you focus on the ways to respond to the threats. Afterward, plan some possible way outs to your expected unexpected situations. Here you can choose different plans for each item.

Illustrating the example before, there we can hire some technicians to solve our device issues quickly and make insurance to tackle unexpected losses in the business. Adding to these, we can also buy valid antivirus subscriptions to prevent malware attacks and so on.

Hand out your ideas:

The most valuable asset for any businessman is the investors and stakeholders. So finding someone investing in you is quite tricky if you fail to represent your plan well. So sharing your contingency plans with your investors is an excellent idea to attract more investment to your business. In this sense, they feel safer doing business with you. 

Update and maintain your plans:

A business contingency plan isn’t something like the theory of gravity. So, as the risks evolve from time to time, you will like to have a continuous update on your plan and maintain those wisely. For managing and updating a contingency plan, you must have proper and healthy communication with your employees and investors.

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