Hire a Virtual Assistant in just ten simple steps! Know How?

Hire a Virtual Assistant in just ten simple steps! Know How?

From Ben Allen

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Starting a new business isn't easy for an entrepreneur or a business owner, but the rewards are worth it. Gradually and with consistent hard work, you can build your business and take it to new heights.

However, as your business grows, so do the routine and recurring daily tasks associated with the day-to-day administration of the business.

As an entrepreneur, you might feel the urge to control and handle everything alone, but that would only mean additional work. While hiring more employees may seem the key to managing all your tasks, there are quite a few high overhead costs, medical benefits, and taxes associated with them, making it unviable for a small business.

So, hiring one in the initial days definitely does not seem like a great plan.

In such a scenario, what you need is a budget-friendly solution that meets your business requirements and is cost-effective at the same time.

The solution is simple: Hire a virtual assistant.

Who is a virtual assistant?

A virtual assistant(VA) is an individual who works in a remote setup to provide administrative and executive support to clients. Many virtual assistants also have years of project management or administrative assistant experience, which makes them indispensable for new and small businesses due to their expertise.

Are you too overwhelmed with the amount of work you have to complete daily?

Are you spending more time at your desk than with your loved ones?

If the answer to these questions is an overwhelming yes, then it's time you hire a virtual assistant.

You should hire a virtual assistant if you find yourself working much longer hours than you'd like, are unable to keep up with your workload (harming your business), or spending excessive time on unimportant tasks.

Ten steps to hire a Virtual Assistant

Begin by listing the tasks you intend to delegate to your virtual assistant. If you have previously completed these tasks, create training materials for them. If hiring a specialized virtual assistant, list the results you need and the tasks they will perform.

Consider the time duration you need a virtual assistant for and the tasks you would like to delegate. You need to decide if you need a part-time virtual assistant or a full-time one, as that would impact the costs of hiring a virtual assistant.

Virtual assistants typically bill by the hour, depending on the skill sets you're looking for and the caliber of knowledge your company requires. The best option is to hire a virtual assistant from a company that offers cost-effective virtual assistant hiring solutions like Wishup.

The next step is to create a job description for the role that will carry out the tasks. The job description should give background information about your business, sector, goods and services, and target market. It should also outline the necessary training, qualifications, and experience your company requires. Additionally, list the skills and any equipment or software in which the VA must be proficient.

Start looking online for the best virtual assistant providers. Despite the abundance of options, you should research the legitimacy and reputation of any virtual assistance services you are considering. Then, find a virtual assistant company that offers assistants virtual with various skill sets, including project management, bookkeeping, administration, and online business management.

Once you've found VA services that suit your needs, compare them based on cost, location, and level of service. You can even request reviews from people in your professional network on various platforms. Then, after carefully weighing your options, you make the final choice.

Give your top three candidates a test task to complete before you decide to hire a specific candidate. Choose a task that will be a part of their regular duties and evaluate their performance. You can choose the best candidate by giving them a practical task.

Consider starting the best applicant on a trial period after you've selected them. For this, the duration could be a week (Wishup offers a 7-day trial period), a month, two months, or even 90 days, depending upon the company. A trial period gives your virtual assistant more motivation to perform well for you because their work could result in a permanent position on your team.

You must be clear about your expectations for things to go smoothly. These include what you require, how much you require, the turnaround time, and the frequency with which you receive progress updates.

Unlike recruiting employees, who take a few weeks to join your organization and then need to be trained and brought up to speed with the skills needed by your organization, virtual assistants can be onboarded in less than 24 hours through some virtual assistant platforms like Wishup.

You are now prepared to delegate. Inform the virtual assistant of the task's objectives and expectations. Have them recap your instructions to ensure they have understood correctly and are on the same page.

It's also critical to hold your virtual assistants accountable. Consider conducting frequent check-ins with your team members who work remotely to ensure the desired productivity is maintained. It allows you to assess performance, monitors productivity levels over time, and look for ways to boost individual and group productivity.

Hire your virtual assistant today!

"No person who wants to do it all himself can build a great business."

This quote speaks for itself! A business owner needs to know when to hand off the easy tasks and focus on other, more strategic ones. Then, you can use the time saved to boost your productivity and focus on growing your business. 

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